Privacy Policy
Last updated: July 2026
The Energy Summit 2026 website ("Website") is operated by the Energy Summit 2026, organised by the University of Petroleum and Energy Studies (UPES), Dehradun ("we", "us", or "our").
This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit energysummit2026upes.com or interact with our services. By using this Website, you agree to the practices described in this Privacy Policy.
1. Information We Collect
Information You Provide
Contact Form
When you submit an enquiry through our contact form, we may collect:
Full name
Email address
Phone number (optional)
Subject
Message content
We use this information solely to respond to your enquiry and provide the assistance you requested.
Newsletter Subscription
When you subscribe to receive updates about the Energy Summit 2026, we may collect:
Email address
Name (optional)
You may unsubscribe from our mailing list at any time.
Automatically Collected Information
When you visit our Website, certain technical information is collected automatically, including:
IP address
Browser type and version
Operating system
Device information
Pages visited
Date and time of visits
Referring website or source
Website performance and loading metrics
Technical diagnostics and usage statistics collected through Cloudflare Web Analytics and Real User Monitoring (RUM)
If you accept cookies, we may also store a random visitor identifier to help measure unique visitors. This identifier does not contain personally identifiable information.
2. How We Use Your Information
We use your information for the following purposes:
To respond to enquiries submitted through our contact form.
To send newsletters, event announcements, programme updates, speaker information, registration reminders, and post-event communications.
To improve the performance, usability, accessibility, and security of our Website.
To understand how visitors interact with the Website through privacy-conscious analytics.
To detect, prevent, and investigate fraud, abuse, or security incidents.
To comply with applicable legal obligations.
We do not sell your personal information or use it for behavioural advertising.
3. Legal Basis for Processing
Where applicable, we process personal data on one or more of the following legal bases:
Consent – for newsletter subscriptions and optional cookies. You may withdraw your consent at any time.
Legitimate Interests – for responding to enquiries, maintaining website security, improving website performance, and analysing aggregate website usage.
Legal Compliance – where processing is necessary to comply with applicable laws and regulations, including the Information Technology Act, 2000 and applicable Indian regulations, and, where applicable, the General Data Protection Regulation (GDPR).
4. Cookies and Analytics
Our Website uses limited first-party cookies and privacy-focused analytics.
Cookies We Use
cookie_consent
Stores your cookie preference (accepted or declined).
Expires after one year.
visitor_id
Stores a randomly generated identifier used only for counting unique visitors.
Contains no personally identifiable information.
Created only if you accept cookies.
Expires after one year.
Cloudflare Services
We use Cloudflare to provide:
Content delivery (CDN)
Website security and protection
Performance optimisation
Cloudflare Web Analytics
Real User Monitoring (RUM)
These services help us understand website performance, page loading times, and visitor interactions while improving reliability and user experience.
Cloudflare may process technical information such as IP addresses, browser information, device characteristics, page requests, and performance metrics in accordance with its own privacy practices.
We do not use advertising cookies, tracking pixels, or third-party advertising networks.
You may withdraw your cookie consent at any time by clearing your browser cookies. The cookie consent banner will appear again on your next visit.
5. Data Sharing
We do not sell, rent, or share your personal information with third parties for marketing purposes.
We may disclose information only in the following circumstances:
To trusted hosting, infrastructure, and technology providers that process data on our behalf.
To Cloudflare for website delivery, security, and analytics services.
Where required by applicable law, court order, or governmental authority.
To protect our legal rights, users, or the security of the Website.
6. International Data Transfers
Cloudflare operates a global network that may process technical information in countries outside your own.
Where such transfers occur, Cloudflare applies appropriate safeguards in accordance with applicable data protection laws.
7. Data Retention
We retain personal information only for as long as necessary.
Contact form submissions are retained for up to 2 years, after which they are securely deleted unless a longer retention period is required by law.
Newsletter subscription information is retained until you unsubscribe.
Website analytics are retained only in aggregated or anonymised form where possible.
IP addresses collected for operational purposes are not retained beyond what is necessary for security and service delivery.
8. Your Rights
Subject to applicable law, you may have the right to:
Access the personal information we hold about you.
Request correction of inaccurate or incomplete information.
Request deletion of your personal information.
Withdraw consent for newsletter subscriptions or cookies.
Request restriction of processing where applicable.
Lodge a complaint with the appropriate data protection authority.
To exercise any of these rights, please contact us using the details below.
9. Newsletter Unsubscription
You may unsubscribe from our mailing list at any time by:
Clicking the unsubscribe link included in our emails; or
Emailing [email protected] with the subject line "Unsubscribe."
We aim to process unsubscribe requests within 5 business days.
10. Security
We implement appropriate technical and organisational security measures designed to protect personal information against unauthorised access, alteration, disclosure, misuse, or destruction.
These measures include:
HTTPS encryption
Secure hosting infrastructure
Cloudflare security services
Access controls where appropriate
While we take reasonable precautions, no method of internet transmission or electronic storage is completely secure.
11. Third-Party Services
Our Website uses services provided by Cloudflare to enhance performance, availability, security, and analytics.
For more information about how Cloudflare processes information, please refer to Cloudflare's Privacy Policy.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal obligations.
The "Last updated" date at the top of this page indicates when this Privacy Policy was most recently revised. Continued use of the Website after changes become effective constitutes acceptance of the revised Privacy Policy.
13. Contact Us
If you have any questions about this Privacy Policy or wish to exercise your privacy rights, please contact us:
Energy Summit 2026
Email:[email protected]
Website:energysummit2026upes.com
Address:
University of Petroleum and Energy Studies (UPES)
Bidholi Campus
Dehradun, Uttarakhand – 248007
India